Paragraph 1: I'm writing to urge you to support/oppose (bill number) (Or I am writing to express my concern about.... (issue)). Immediately identify the subject about which you are writing, and the bill number of the legislation, if you know it. Briefly state your concern.
Paragraph 2: I am a (lifelong) resident of (city or town). It is important to let your state legislator know you are writing as a constituent. Your letter carries more weight if you live, work, or do business in the lawmaker's district.
Paragraph 3 (4,5): I urge you to support/oppose (bill number) because... (or: The reason I'm very concerned about this issue is because..) Clearly and briefly explain your concerns. If you're writing about a specific bill, explain the reasons you support or oppose the bill. Make it real. State facts if you can. Give illustrations. Tell how you, your family, your business, your patients, your community, or your region would be affected. Offer to give more information about the subject and the basis of your views.
Closing: Repeat the outcome you are seeking. I urge you to... (or: I hope I can count on your help to: ) I would appreciate knowing your views on this matter. Thank you for your consideration. Always thank the legislator for his or her help.
How to Address Letters
State Senator The Honorable (Name) State Senate State House Address Dear Senator ________:
United States Senator The Honorable (Name) United States Senate Washington, DC 20510 Dear Senator ________:
State Representative The Honorable (Name) House of Representatives State House Address Dear Mr. ________ or Dear Representative ________:
United States Representative The Honorable (Name) U.S. House of Representatives Washington, DC 20515 Dear Congressman or or Congresswoman ________:
Governor The Honorable (Name) Governor of (State) State House Address Dear Governor ________:
President The President 600 Pennsylvania Avenue, NW Washington, DC 20500 Dear President ________:
Note: When writing to the Chair of a Committee or the Speaker of the House, it is proper to address them as: Dear Mr. Chairman or Madam Chairwoman: or Dear Mr. Speaker or Madam Speaker:
